How to Reignite Your Team Meetings for Success
In November, we wrote about ‘how to plan and prepare for your next team meeting’ where we outlined post-pandemic meeting formats, and how this shift has affected team meetings and their outcome.
That article was followed by ‘How to Create Purposeful, Intentional Space for Effective Team Collaboration’ where Hybrid Meetings took the stage!
In this article, we will step in the final phase of learning more about team meetings which is ‘how to have true dialogue’.
Before you read on, let’s talk ‘GroundHog Day’ conversations first.
“Groundhog day conversations are those conversations we are having, over and over without resolution.”
What patterns might this type of conversation be falling into? How can you change the nature of the conversation by bringing in a different vocal act?”
Let’s find out together!
Read the Room, Change the Outcome
There are four kinds of conversational action in all of our communication.
Every sentence or phrase we say can be coded into one of these four actions that David Kantor calls “speech acts”:
To be in an effective and productive conversation, we need all four of these to be active and valued in the conversation. A high functioning team dialogues when all four of these are active and individuals are fluid in their ability to voice all of the actions.
When one or more of these are missing, teams can get stuck and end up in ineffective conversations that are not collaborative. The result is that Groundhog Moment.
Common Stuck Patterns to Looks for in Team Meetings
The task of a leader or facilitator is to help a team or group notice its own pattern of interaction using the four action propensities. The next step is to help them change the nature of their discourse, particularly when they get stuck in certain patterns.
Fields of Conversation That Groups Experience
The types of conversation that groups experience as they move towards more complex and effective patterns of conversation.
Ways to Prompt a Group Towards a Specific Action
- Who agrees?
- What do you appreciate about this?
- What would you add?
- What else might be needed?
- Who sees it differently?
- What’s at risk here?
- Where is the group at right now?
- What are you noticing?
- What is your experience right now?
How To Get Started Reading the Room
- What are the actions you’re hearing
- What’s the pattern that’s showing up?
- What action is missing? How can you prompt the group for a new action?
What are the actions you’re hearing?
What’s the pattern that’s showing up?